The pad and the phone
The order is written on a pad, photographed, sent. It will be typed again at the office, sometimes twice.
Sales and industrial management
Your company in your pocket.
DeepComm holds the order, the delivery, the payment, the invoice and the commission in one app. Every job has its own space, and the direction sees everything, to the second.
- Order
- Delivery
- Payment
- Invoice
- Commission
The blind spot
Do you know, right now, what your clients owe you?
And which cheques are still waiting to be cashed. When the answer takes two days and three phone calls, your team is not the problem: the number of tools they have to hold is.
One spreadsheet per region
Everyone keeps their own. Nobody reads the same figure at the same time.
Five tools that ignore each other
The till, the stock, the client follow-up, the shop, the accounts. Five subscriptions, and nothing that talks.
The direction, after the fact
The month’s figure arrives once the month is over. Receivables and pending cheques, later still.
Oneorder.Typedonce.
It becomes a delivery note, then an invoice, then an accounting entry.
The chain
One order, from the field to the commission.
Each step picks up the one before it. Nothing is typed twice, nothing is lost between two tools.
01Order
The rep orders at the client
Search the product, add it to the cart, declare the advance received with its photo proof, and submit. The price shown is the price of the order.
02Delivery
The depot delivers, in one go or in several
Line by line, from each product’s depot. Your truck leaves, or the client’s comes to collect: the order keeps the mode and the plate, and the delivery note writes itself.
- To plan
- Planned
- In preparation
- On the way
- Delivered
Every delivery is followed, from planning to handover.
03Payment
The money comes in, and shows
Cash, cheque, promissory note or transfer, with the proof attached. What is left to pay recalculates at every settlement.
04Invoice
The invoice follows the delivery
On the whole order, or only on the delivery notes already gone. Advances already paid apply themselves.
05Commission
The commission is worked out on what is real
An order delivered and settled opens the commission. The direction sets the rate, the rep follows it without ever being able to change it.
The field
The rep sells. He does not type.
His day fits in his phone: his clients, his catalogue, his ceilings, his payments and his commissions.
- A product is found by its name, or by photographing it.
- The client sheet carries the ceiling, the terms and the balance: he knows whether he can sell on credit before he orders.
- The advance is declared as the order is placed, with the proof.
- His commissions are there to read, pending then acquired, and never to edit.
The office
The month is no longer discovered at the end of the month.
Revenue, orders, stock per depot, receivables and pending cheques sit on one screen, up to date to the second.
- The sales curve
- By week, by month or by year.
- Achieved against forecast
- Month after month, and against last year.
- Each depot’s stock
- Quantities and value, depot by depot.
- From figure to detail
- Every indicator opens onto its list.
Everywhere
The same steering, on every screen.
The direction opens its dashboard at the office, on the road or in the field. The same figures, to the same second.
Tablet
In a meeting or on the move, the same reading, at arm’s length.
Computer
At the desk, the full dashboard: the month’s sales, the orders under way and what is still to be collected, on one screen.
Phone
In the field, the essentials: what has left, what has arrived, what is waiting for a decision.
The general management dashboard
Whereisthatcheque?
Pending, validated, remitted, cashed. The whole cycle, on screen.
The money
Credit and cheques, held the way they are here.
Three numbers never to be confused, a cheque followed end to end, and the age of every receivable.
- Ceiling
- what the client may take
- Outstanding
- what he has already taken
- Receivable
- what he still owes
- Pending
- Validated
- Remitted
- Cashed
- Unpaid
A cheque’s cycle, from the deposit to the cash-in.
- The ceiling is asked for by the rep and decided by the direction.
- Cheques and promissory notes are validated before they are remitted, then cashed.
- Receivables are read by age: 0 to 30 days, 31 to 60, 61 to 90, beyond.
- What is delivered and not yet cashed is a figure, not an impression.
A space each
Eight jobs, one app.
The menu, the screens and the figures change with the role. Nobody sees what is not theirs.
What is not in your role, the app tells you so.
General management
The whole company: the figures, the hierarchy, everyone’s rights and the house rules.
Regional management
Their region: their reps, their clients, the approvals and the commissions.
Sales rep
Their clients: forecasts, orders, payments in the field and their own commissions.
Sales administration
The cycle: deliver, cash in, invoice, take stock in.
Stock manager
Their depots: receipts, transfers, confirmed deliveries.
Finance management
Validating cheques and promissory notes, and watching the cash.
IT
A separate technical space, with no access to commercial data.
Client
Their orders, their statement, and the option to order themselves.
The assistant
Ask the question, in French or in Arabic.
By text or by voice. It answers, or does the work for you. Before it writes anything at all, it asks you first.
It only sees what your role allows you to see.
- Which clients are late on payment?
- Which orders are delivered but not yet paid?
- Create an order for this client.
Who it is for
Built for houses
that sell on
credit
.
Distributors and wholesalers
Reps on the road, sales on credit, cheques and delivery rounds.
Industrials and producers
Sales and stock, and workshops and production charges on top.
Shops and points of sale
A till tied to the stock and the accounts, with an online shop on the same catalogue.
Directions flying blind
Those who cannot say today what they are owed or where their stock is.
Here
Made for Morocco, not adapted afterwards.
Moroccan chart of accounts
Local VAT and the dirham, in the tool from the first day.
French, Arabic, English
Arabic reads right to left, through the whole app.
Each company its own
Every company works in its own environment, isolated from the others.
Without stopping everything
DeepComm syncs with what already runs and lives alongside your tools.
Questions
What directors ask
01It is too complicated for my reps.
They use one app: find a product, add it to the cart, confirm. Nothing more.
02I already have my spreadsheet and my pad.
A spreadsheet does not tell you your stock or what you are owed right now, and it does not update itself when a rep sells two hundred kilometres away.
03My clients pay by cheque and on credit.
That is exactly what DeepComm holds: the ceiling per client, the receivable, and the cheque followed from the remittance to the cash-in.
04What about Moroccan accounting?
The Moroccan chart of accounts and local VAT are built in, in French as in Arabic.
05Changing tools is risky.
We start with what hurts most, then move on module by module. Every company keeps its own isolated environment.
06I already use another system.
DeepComm syncs with it and lives alongside it: keep your accounting reference, add the field and the steering.
07Who makes DeepComm?
FlexiGlob. DeepComm is a product of FlexiGlob, which designs, builds and runs business software.
Next step
Let us look at your chain.
Tell us how your orders travel today, from the rep’s pad to the cheque cashed. We will show you what changes, on your own cases.
